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Director of Administration Wanted

Date Job Posted: March 30, 2020
Review of Applications Begin: April 10, 2020
Pay Range: $71,000 to $82,000
Job Start Date: May 4, 2020 or soon thereafter

Mass Humanities seeks a full time Director of Administration to join its eight-person staff based in Northampton, Massachusetts. Remote work is possible and may be necessary for the duration of the COVID-19 shelter-in-place order.

Job Description

Mass Humanities seeks an experienced professional to direct its operational systems and databases, support its financial management, supervise human resources and professional development for its staff, and enhance organizational processes to optimize its services to grantees, supporters and program partners.

Founded in 1974, Mass Humanities is a private non-profit organization that serves as the statewide affiliate of the National Endowment for the Humanities. Through grant-making to small nonprofits throughout the state, partnerships with educational institutions, and community engagement programs, Mass Humanities leads and supports programs using history, literature and other humanities disciplines to improve civic life in Massachusetts.

Mass Humanities is preparing for growth and development to serve better the people of the Commonwealth. To that end, Mass Humanities seeks to fill a new position, Director of Administration. The Director of Administration will be a strategic thought-partner to the Executive Director, working collaboratively with the Executive Director to manage and improve all internal operations, including Human Resource management and implementation, budget and finances, IT infrastructure and systems, facilities, and internal communications. Successful candidates will have experience in all these areas and the desire for ongoing professional development to remain abreast of best practices in the field.

Key Roles 

  • Use best practices to develop and improve operational systems, and to ensure effective internal communications between the multiple ongoing initiatives.
  • Oversee and lead annual budgeting and planning process in conjunction with the ED and Fiscal Officer; administer and review all financial plans and budgets; monitor and report on progress and changes; enforce all finance-related policies.
  • Improve and enhance current human resources systems, especially with regard to diversity, equity and inclusion, as well as professional development of staff, performance evaluation, training, and recruiting.
  • Support and enhance IT infrastructure and usage, including managing data migration to new systems.
  • Supervise part-time Fiscal Officer and manage relationships with third-party contractors.

Knowledge, Skills, and Abilities

  • Minimum of a BA, ideally with an MBA/CPA or related degree
  • At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience.
  • Previous successful experience in project management, growth leadership and staff supervision.
  • Track record of supporting organizational development of a culture of diversity, equity, and inclusion
  • Experience growing strong organizational structures and systems, including training programs that maximize individual and organization goals across the organization including best practices in human resources activities.
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software; experience with Raiser’s Edge or other donor software a plus.
  • Excellent communication and relationship building skills with an ability to multitask, prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Previous experience in non-profit management, education, and public administration a plus.
  • Spanish language skills preferred.
  • Personal qualities of integrity, credibility, and dedication to the mission of Mass Humanities.

Mass Humanities offers generous benefits to include fully paid individual health insurance, life and disability insurance, retirement contribution, as well as vacation, personal and sick leave. Mass Humanities is an Equal Opportunity Employer.

Some occasional travel in Massachusetts is required. Reliable transportation is necessary. The occasional evening and weekend availability is required.

Send a resume and cover letter to Cover letters can be addressed to: Brian Boyles, Executive Director, Mass Humanities, 66 Bridge Street, Northampton, MA 01060.

About Mass Humanities

Established in 1974, Mass Humanities is the state-based affiliate of the National Endowment for the Humanities. The foundation conducts programs and offers grants and services in support of community-based projects that use history, literature, philosophy, and the other humanities disciplines to enhance and improve civic life throughout the Commonwealth. More information about Mass Humanities’ priorities, programs and activities may be found by exploring

Review of applications will begin: 4/10/20

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