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Director of Administration

Founded in 1974, Mass Humanities is a private non-profit organization that serves as the statewide affiliate of the National Endowment for the Humanities. We create opportunities for the people of Massachusetts to transform their lives and build a more equitable commonwealth through the humanities. We believe the people of Massachusetts can thrive only when the humanities are accessible to all residents. 

Mass Humanities seeks to fill a new position, Director of Administration. The Director of Administration will be a strategic thought-partner to the Executive Director, and work collaboratively with the Executive Director to manage all internal operations, including Human Resource management, staff professional development, budget and finance, databases, facilities, and internal communications. Successful candidates will have experience in most or all of these areas along with the desire for ongoing professional development to remain abreast of best practices.  Specific duties will include the following:  

  • Use best practices to develop and improve internal  systems, and to ensure effective internal communications between department initiatives.
  • Oversee and lead the annual budgeting and planning process in conjunction with the ED and Fiscal Officer; 
  • Administer and review all financial plans and budgets; monitor and report on progress and changes; enforce all finance-related policies and internal control responsibilities.
  • Improve and enhance current human resources processes including professional development of staff, performance evaluation process, benefits administration, open enrollment, training, and recruiting.  
  • Strive to enhance corporate culture related to diversity, equity and inclusion.
  • Support and enhance IT infrastructure and usage, including managing current databases used for fundraising, donors, and grant management.    
  • Supervise part-time Fiscal Officer to ensure compliance with internal financial and accounting policies, procedures and control;  
  • Manage consultant agreements and ensuing consulting relationships with third-party (independent) contractors to ensure delivery of services; approve related invoices and payments.
  • Manage compliance and reporting related to state and federal program funding

Knowledge, Skills, and Abilities

  • Minimum of a Bachelors degree, advanced degree or CPA a plus.  
  • 7 to 10 years of overall professional experience; Five plus years of broad financial and operations management experience a plus.
  • Track record of supporting organizational development and maintaining a culture of diversity, equity, and inclusion
  • Experience growing strong HR and organizational structures and systems, including training programs that maximize individual and organizational goals across the organization.
  • Prior relevant experience selecting and overseeing software implementations  and managing relationships with software vendors; solid knowledge of accounting and reporting software; experience with Raiser’s Edge or other donor software a plus.
  • Excellent communication and relationship building skills with an ability to multitask, prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Excellent computer skills including excel required.  
  • Previous experience in non-profit management, education, or public administration a plus.
  • Personal qualities of integrity, credibility, and dedication to the mission of Mass Humanities.

Salary range: $65,000-$75,000

Mass Humanities offers generous benefits to include fully paid individual health insurance, life and disability insurance, retirement contribution, as well as vacation, personal and sick leave. Mass Humanities is an Equal Opportunity Employer.

Send a resume and cover letter to jobs@masshumanities.org

Cover letters can be addressed to: Brian Boyles, Executive Director, Mass Humanities, 66 Bridge Street, Northampton, MA 01060.

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