office manager

Join the Mass Humanities Team as an Inspiring Office Manager!

Mass Humanities works to provide opportunities for people across Massachusetts; we do this through grants, programs, and partnerships. We are a fast-growing nonprofit that supports a thriving humanities ecosystem. Our work shows up in free public events, innovative digital projects, and community conversations that bring people together to understand our shared lives and diverse traditions. Learn more about Mass Humanities. 

We are searching for an enthusiastic and detail-oriented Office Manager who thrives in a collaborative environment and excels at operational excellence.

Why You’ll Love Working with them: As an integral part of thier administrative team, you’ll work closely with their Director of Operations, Financial Administration, and Fiscal Officer. Together, you’ll ensure the smooth day-to-day operations of our organization, championing our mission through effective office management, human resources support, and administrative excellence.

Your Impactful Role:

Office Management (50%):

• Lead the administrative operations of a vibrant, hybrid workplace with over 10 employees, fostering a positive and healthy culture aligned with our Diversity, Equity, Inclusion, and Accessibility values.
• Drive excellence by supporting improvements in our core systems and processes.
• Organize and maintain physical and virtual workspaces, streamlining remote workflows and communication.
• Masterfully manage incoming and outgoing communications and ensure seamless delivery of mail and packages.
• Cultivate vendor relationships, manage staff meetings and events logistics, and coordinate key organizational dates.

Human Resources (25%):

• Be the go-to contact for employee inquiries, supporting and guiding as necessary.
• Aid in crafting and maintaining vital company policies and procedures, including onboarding and ongoing training.
• Facilitate recruitment processes and build a positive work culture.

Grants & Programs (25%):

• Support their Grants & Programs department in executing impactful initiatives that align with our mission.
• Stay on top of data management, providing logistical support for events, and enhancing our organizational efficiency.

What You Bring to the Table:

• Proven administrative and operational expertise, plus experience in hybrid environments.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and the ability to meet deadlines with high-quality results.
• A proactive approach to problem-solving and effective communication.
• Proficiency with Microsoft Office 365, web-based platforms, and quick adaptability to new software.

Their Commitment to You:

• Comprehensive benefits package including fully paid individual health insurance, life and disability insurance, and retirement contributions.
• Generous paid time off for vacation, personal, and sick leave.
• A welcoming, inclusive environment focused on your professional growth and well-being.

Join them in Making a Difference: Be part of an organization that values and actively uplifts communities through meaningful and impactful initiatives. Apply now and help them continue to make a difference.

• Relevant administrative/operations experience in an office (virtual/hybrid experience a plus).
• Excellent verbal and written communication skills.
• Highly organized and able to meet deadlines while maintaining an excellent standard of work.
• Critical thinking ability, with a willingness to take initiative and problem-solve.
• Ability to effectively and proactively communicate issues to staff and leadership.
• Excellent computer skills, comfortable with web-based software platforms, and quick to pick up new software.
• Experience with Microsoft Office 365, including Outlook, Word, Excel, and Sharepoint (or comparable platforms)
• Some experience with database management and/or project management software is preferred.
• Some experience with human resources is preferred.
• Conversational Spanish ability preferred.

Salary Description $55,000 

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